Did you know that your Userlane solution can be integrated with Confluence? Connecting Confluence with your Userlane Assistant is a simple way to enable your users to search Confluence content without context switching. You can set up the integration in a few short steps. See Setup below to learn how.
How it works
Once the integration is set up and enabled, your users can seamlessly access Confluence content through the Search feature in the Userlane Assistant. Different content types are identified by an icon to help you quickly identify the source, which include Guides, Announcements, and yes, Confluence pages!
What can be searched
Alongside your Userlane content, search queries are applied to Confluence page titles and content text, using partial or complete searches.
How are results scored
Search results are prioritized in the following order:
Frequency of search term in title
Frequency of search term in body content
Most recent updated date and time
All content types are treated equally when determining their priority in search results.
How to view results from Confluence
Search results are listed in the Assistant in the priority order described above. You can easily identify Confluence content type by the document icon. If your results include more than one content type, you can select content filters to refine your results to specific types (Guides, Announcements, and Confluence documents). A maximum of 50 results is displayed.
Select a document result to view the content in an expanded preview window.
With the document view displayed, you can continue to use your application as normal, return to the search results view, or perform another search. If you want to keep the preview active while using the application, click the minimize icon in the top right of the preview window to pin it to your screen. Expand it again to continue from where you left.
Good to know: If the content is too long for easy scrolling, you can open the original document in a new browser tab by selecting the original document link under the page title. This action might require a Confluence login, for example, if the page does not have anonymous access permissions.
API access to Confluence; Confluence Server/Data Center customers can refer to this Atlassian REST API article for reference
Userlane Admin or Moderator role permissions
Existing accounts (activated prior to August 6, 2021): contact your Userlane Customer Success Manager to enable access to the integration feature before completing the setup steps below
It’s important to note that Confluence permissions for the integration are inherited from the Confluence user for which the API token is generated. If you want to ensure that the correct permissions apply, create a Confluence user specifically for the integration and set up the required permissions and restrictions before generating the API token.
Generate an API token
Generate the API token by following Atlassian’s step-by-step guide. If you haven’t already created a Confluence user for this purpose, do so before completing this step.
Enable the connection for your organization
Sign in to your Userlane Dashboard and go to My Account > Applications.
Under Connect Search with Confluence, enter the following details:
The URL of the Confluence workspace, e.g.https://ourcompanywiki.atlassian.net.
The Confluence user that you defined for the integration
The API token created for the Confluence user
Select Save and connect. Once the connection is created successfully, the Remove connection button displays. You can later remove a connection for maintenance purposes, or if it is no longer required.
Note: If the connection cannot be established, an error message displays with details of the issue, e.g. URL could not be found, or an API token that did not work.
Activate the integration for your applications
Before enabling this feature, remember to customize or translate the default texts that are provided for search filters and document preview. You can do this from the Dashboard by going to Customize > Texts, then select Search under Assistant.
To connect Search with Confluence:
Sign in to your Userlane Dashboard and go to Customize > Search.
Under Activate Search, ensure that the Display Search In The Assistant toggle is enabled.
Under Connect Search with Confluence, enable the toggle for the application. If you have multiple applications, repeat these steps for each application for which you want to enable the integration.
Test the integration
Test your connection before announcing the Confluence integration to your users.
Open an application that has Search and a Confluence connection enabled.
Launch the Assistant then click the Search icon.
Enter a search query that should have matching results from your Confluence instance.