If you offer your users a lot of content, it can sometimes be difficult or time-consuming to find what they're looking for. That's why we developed the Userlane Search! Your users can now quickly search content directly from the Userlane Assistant.
Good to know: The Search feature in the Userlane Assistant can be connected to a Confluence integration. Read Integrations with Confluence to learn how.

How it works

Once Search is enabled, users can simply click the Search icon in the Assistant and type a query in the Search input field. Follow this interactive guide to learn how to enable Search for your users.

Userlane Search applies queries to the following:

Interactive Guides:

  1. Chapter title

  2. Chapter subtitle

  3. The title of the guide (viewable in the Userlane Dashboard)

  4. The subtitle of the guide (viewable in the Userlane Dashboard)

Inside a guide:

  1. Intro/Outro Title

  2. Step title

  3. Text and content of a step

  4. Infobox content

  5. Link title

  6. Link description

  7. Content of specific value-inputs

Announcements:

  1. The public title of the Announcement

  2. The message

  3. The text of the button of the primary link

  4. The text of the button of the secondary link

Documents (Confluence):

  1. The page title of the document

  2. The body text of the document

How are search results included and ranked?

Now that we know which content types can be found through the Userlane Search, let's talk about how Search structures the results.

What's included

The Userlane Search ensures that only accessible content is shown in the search results. What do we mean by accessible content? Keep reading:

Tutorials

  • Only show active tutorials in active chapters

  • Only show tutorials that match user segmentation

  • Only show tutorials that match page segmentation

  • Only show tutorials in the language of the user or with a fallback language

Announcements

  • Only show announcements active at the time of searching

  • Only show announcements that match user segmentation

  • Only show announcements that match page segmentation

  • Only show announcements in the language of the user or with a fallback language

Documents

  • Documents searched through an integration with Confluence are accessible based on the permission settings for the connected instance. See Integrations with Confluence to learn more.

Ranking

Userlane Search ranks according to Term Frequency / Inverse Document Frequency

Term Frequency

e.g. searching “user” ranks a tutorial that contains the word “user” five times, higher than a tutorial that contains “user” only once.

Inverse Document Frequency

e.g. searching “user” ranks a short announcement that contains only 10 words, one of which is “user”, higher than a long tutorial that contains twenty steps, one of which contains the word “user” once.

Content filters

If results include more than one content type, users can select content filters to refine their results to specific types (Guides, Announcements, and documents). A maximum of 50 results is displayed.

What happens if the user cannot find what they are looking for?

Enable an external help link that will appear if the user receives zero results for their search. This link can direct them to either an external documentation page or to their managers via a "mailto:". Follow this guide to learn how.

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